HydroIQ Legal Hub

Welcome to HydroIQ legal hub. Here, you'll get the legal documentation, Company information and legal resources on the use of Hydrologistics Africa Ltd's (HydroIQ's) products to help with partnerships, investment and scale across Africa and all regions of operation globally.


The Company Incorporation details

Legal Name: HYDROLOGISTICS AFRICA LIMITED Company number 10921459

Legal Issues Contacts

Contact via email: legal@hydroiq.co.ke


HydroIQ Privacy Policy

Welcome to Hydrologistics Africa. Hydrologistics Africa (“us”, “we”, or “our”) operates hydroiq.africa (hereinafter referred to as “Service”). Our Privacy Policy governs your visit to hydroiq.africa, and explains how we collect, safeguard and disclose information that results from your use of our Service. We use your data to provide and improve Service. By using Service, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, the terms used in this Privacy Policy have the same meanings as in our Terms and Conditions. Our Terms and Conditions (“Terms”) govern all use of our Service and together with the Privacy Policy constitutes your agreement with us (“agreement”). 2. Definitions SERVICE means the hydroiq.africa website operated by Hydrologistics Africa. PERSONAL DATA means data about a living individual who can be identified from those data (or from those and other information either in our possession or likely to come into our possession). USAGE DATA is data collected automatically either generated by the use of Service or from Service infrastructure itself (for example, the duration of a page visit). COOKIES are small files stored on your device (computer or mobile device). DATA CONTROLLER means a natural or legal person who (either alone or jointly or in common with other persons) determines the purposes for which and the manner in which any personal data are, or are to be, processed. For the purpose of this Privacy Policy, we are a Data Controller of your data. DATA PROCESSORS (OR SERVICE PROVIDERS) means any natural or legal person who processes the data on behalf of the Data Controller. We may use the services of various Service Providers in order to process your data more effectively. DATA SUBJECT is any living individual who is the subject of Personal Data. THE USER is the individual using our Service. The User corresponds to the Data Subject, who is the subject of Personal Data. 3. Information Collection and Use We collect several different types of information for various purposes to provide and improve our Service to you. 4. Types of Data Collected Personal Data While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personally identifiable information may include, but is not limited to: 0.1. Email address 0.2. First name and last name 0.3. Phone number 0.4. Address, Country, State, Province, ZIP/Postal code, City 0.5. Cookies and Usage Data We may use your Personal Data to contact you with newsletters, marketing or promotional materials and other information that may be of interest to you. You may opt out of receiving any, or all, of these communications from us by following the unsubscribe link. Usage Data We may also collect information that your browser sends whenever you visit our Service or when you access Service by or through any device (“Usage Data”). This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data. When you access Service with a device, this Usage Data may include information such as the type of device you use, your device unique ID, the IP address of your device, your device operating system, the type of Internet browser you use, unique device identifiers and other diagnostic data. Location Data We may use and store information about your location if you give us permission to do so (“Location Data”). We use this data to provide features of our Service, to improve and customize our Service. You can enable or disable location services when you use our Service at any time by way of your device settings. Tracking Cookies Data We use cookies and similar tracking technologies to track the activity on our Service and we hold certain information. Cookies are files with a small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Other tracking technologies are also used such as beacons, tags and scripts to collect and track information and to improve and analyze our Service. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service. Examples of Cookies we use: 0.1. Session Cookies: We use Session Cookies to operate our Service. 0.2. Preference Cookies: We use Preference Cookies to remember your preferences and various settings. 0.3. Security Cookies: We use Security Cookies for security purposes. 0.4. Advertising Cookies: Advertising Cookies are used to serve you with advertisements that may be relevant to you and your interests. Other Data While using our Service, we may also collect the following information: sex, age, date of birth, place of birth, passport details, citizenship, registration at place of residence and actual address, telephone number (work, mobile), details of documents on education, qualification, professional training, employment agreements, NDA agreements, information on bonuses and compensation, information on marital status, family members, social security (or other taxpayer identification) number, office location and other data. 5. Use of Data Hydrologistics Africa uses the collected data for various purposes: 0.1. to provide and maintain our Service; 0.2. to notify you about changes to our Service; 0.3. to allow you to participate in interactive features of our Service when you choose to do so; 0.4. to provide customer support; 0.5. to gather analysis or valuable information so that we can improve our Service; 0.6. to monitor the usage of our Service; 0.7. to detect, prevent and address technical issues; 0.8. to fulfil any other purpose for which you provide it; 0.9. to carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection; 0.10. to provide you with notices about your account and/or subscription, including expiration and renewal notices, email-instructions, etc.; 0.11. to provide you with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless you have opted not to receive such information; 0.12. in any other way we may describe when you provide the information; 0.13. for any other purpose with your consent. 6. Retention of Data We will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies. We will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period, except when this data is used to strengthen the security or to improve the functionality of our Service, or we are legally obligated to retain this data for longer time periods. We will however retrieve or delete any datasets as per individual customer or user demands of as long as they don’t need or decide to opt out any of our products and services . 7. Transfer of Data Your information, including Personal Data, may be transferred to – and maintained on – computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction. If you are located outside Kenya and choose to provide information to us, please note that we transfer the data, including Personal Data, to Kenya and process it there. Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer. Hydrologistics Africa will take all the steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organisation or a country unless there are adequate controls in place including the security of your data and other personal information. 8. Disclosure of Data We may disclose personal information that we collect, only upon your consent or by order from legal entities only when presented with a court injunction or you provide: 0.1. Business Transaction. If we or our subsidiaries are involved in a merger, acquisition or asset sale, your Personal Data may be transferred. 0.2. Other cases. We may disclose your information also: 0.2.1. to our subsidiaries and affiliates; 0.2.2. to contractors, service providers, and other third parties we use to support our business; 0.2.3. to fulfill the purpose for which you provide it; 0.2.4. for the purpose of including your company’s logo on our website; 0.2.5. for any other purpose disclosed by us when you provide the information; 0.2.6. with your consent in any other cases; 0.2.7. if we believe disclosure is necessary or appropriate to protect the rights, property, or safety of the Company, our customers, or others. 9. Security of Data The security of your data is important to us but remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security. 10. Your Data Protection Rights Under General Data Protection Regulation (GDPR) If you are a resident of the European Union (EU) and European Economic Area (EEA), you have certain data protection rights, covered by GDPR. We aim to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data. If you wish to be informed what Personal Data we hold about you and if you want it to be removed from our systems, please email us at legal@hydroiq.co.ke. In certain circumstances, you have the following data protection rights: 0.1. the right to access, update or to delete the information we have on you; 0.2. the right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete; 0.3. the right to object. You have the right to object to our processing of your Personal Data; 0.4. the right of restriction. You have the right to request that we restrict the processing of your personal information; 0.5. the right to data portability. You have the right to be provided with a copy of your Personal Data in a structured, machine-readable and commonly used format; 0.6. the right to withdraw consent. You also have the right to withdraw your consent at any time where we rely on your consent to process your personal information; Please note that we may ask you to verify your identity before responding to such requests. Please note, we may not able to provide Service without some necessary data. You have the right to complain to a Data Protection Authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority in the European Economic Area (EEA). 11. Your Data Protection Rights under the California Privacy Protection Act (CalOPPA) CalOPPA is the first state law in the nation to require commercial websites and online services to post a privacy policy. The law’s reach stretches well beyond California to require a person or company in the United States (and conceivable the world) that operates websites collecting personally identifiable information from California consumers to post a conspicuous privacy policy on its website stating exactly the information being collected and those individuals with whom it is being shared, and to comply with this policy. According to CalOPPA we agree to the following: 0.1. users can visit our site anonymously; 0.2. our Privacy Policy link includes the word “Privacy”, and can easily be found on the home page of our website; 0.3. users will be notified of any privacy policy changes on our Privacy Policy Page; 0.4. users are able to change their personal information by emailing us at legal@hydroiq.co.ke. Our Policy on “Do Not Track” Signals: We honor Do Not Track signals and do not track, plant cookies, or use advertising when a Do Not Track browser mechanism is in place. Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked. You can enable or disable Do Not Track by visiting the Preferences or Settings page of your web browser. 12. Your Data Protection Rights under the California Consumer Privacy Act (CCPA) If you are a California resident, you are entitled to learn what data we collect about you, ask to delete your data and not to sell (share) it. To exercise your data protection rights, you can make certain requests and ask us: 0.1. What personal information we have about you. If you make this request, we will return to you: 0.0.1. The categories of personal information we have collected about you. 0.0.2. The categories of sources from which we collect your personal information. 0.0.3. The business or commercial purpose for collecting or selling your personal information. 0.0.4. The categories of third parties with whom we share personal information. 0.0.5. The specific pieces of personal information we have collected about you. 0.0.6. A list of categories of personal information that we have sold, along with the category of any other company we sold it to. If we have not sold your personal information, we will inform you of that fact. 0.0.7. A list of categories of personal information that we have disclosed for a business purpose, along with the category of any other company we shared it with. Please note, you are entitled to ask us to provide you with this information up to two times in a rolling twelve-month period. When you make this request, the information provided may be limited to the personal information we collected about you in the previous 12 months. 0.2. To delete your personal information. If you make this request, we will delete the personal information we hold about you as of the date of your request from our records and direct any service providers to do the same. In some cases, deletion may be accomplished through de-identification of the information. If you choose to delete your personal information, you may not be able to use certain functions that require your personal information to operate. 0.3. To stop selling your personal information. We don’t sell or rent your personal information to any third parties for any purpose. We do not sell your personal information for monetary consideration. However, under some circumstances, a transfer of personal information to a third party, or within our family of companies, without monetary consideration may be considered a “sale” under California law. You are the only owner of your Personal Data and can request disclosure or deletion at any time. If you submit a request to stop selling your personal information, we will stop making such transfers. Please note, if you ask us to delete or stop selling your data, it may impact your experience with us, and you may not be able to participate in certain programs or membership services which require the usage of your personal information to function. But in no circumstances, we will discriminate against you for exercising your rights. To exercise your California data protection rights described above, please send your request(s) by email: legal@hydroiq.co.ke. Your data protection rights, described above, are covered by the CCPA, short for the California Consumer Privacy Act. To find out more, visit the official California Legislative Information website. The CCPA took effect on 01/01/2020. 13. Service Providers We may employ third party companies and individuals to facilitate our Service (“Service Providers”), provide Service on our behalf, perform Service-related services or assist us in analysing how our Service is used. These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose. 14. Analytics We may use third-party Service Providers to monitor and analyze the use of our Service. 15. CI/CD tools We may use third-party Service Providers to automate the development process of our Service. 16. Behavioral Remarketing We may use remarketing services to advertise on third party websites to you after you visited our Service. We and our third-party vendors use cookies to inform, optimise and serve ads based on your past visits to our Service. 17. Payments We may provide paid products and/or services within Service. In that case, we use third-party services for payment processing (e.g. payment processors). We will not store or collect your payment card details. That information is provided directly to our third-party payment processors whose use of your personal information is governed by their Privacy Policy. These payment processors adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, Mastercard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of payment information. 18. Links to Other Sites Our Service may contain links to other sites that are not operated by us. If you click a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services. 19. Children’s Privacy Our Services are not intended for use by children under the age of 18 (“Child” or “Children”). We do not knowingly collect personally identifiable information from Children under 18. If you become aware that a Child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from Children without verification of parental consent, we take steps to remove that information from our servers. 20. Changes to This Privacy Policy We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We will let you know via email and/or a prominent notice on our Service, prior to the change becoming effective and update “effective date” at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page. 21. Contact Us If you have any questions about this Privacy Policy, please contact us by email: legal@hydroiq.co.ke.

Service Level Agreement

Last updated : August 2021

Hydrologistics Africa will be responsible for the identification, management, and resolution of Defects in accordance with this schedule, which shall include:

  • Proactively identifying Defects in the Services, advising The Client of the same and providing Fixes.
  • Providing telephone assistance to The Client in the analysis and correction of Defects affecting the Services; and
  • Timely analysis and correction of all Defects (remotely or by attendance on Site) with the Services.
  • Provide The Client progress feedback every 60 minutes during investigation of every defect or failure until resolution.
  • Develop and provide a Correction Plan if required by The Client .
  • Provide results and root-cause reports on all failures or defects experienced, and that were fixed by Hydrologistics Africa.

1.2 Hydrologistics Africa will ensure that Defects are dealt with in accordance with the Response Times and Fix Times set out in clause 1.4 and will advise The Client of both progress and the results of any Default investigation and resolution. Each Defect will be assigned a Severity Level (at The Client ’s discretion) by The Client when reporting the problem (or when Hydrologistics Africa reports a problem), in accordance with the Severity Levels set out in the table below.

1.3 The Severity Level becomes the priority that the Defect is given and will determine the nature of Hydrologistics Africa’s response and the Response and Fix Times.

1.4 In the event of a Severity Level 1 or 2 Defect, Hydrologistics Africa shall attend a technical bridge/ teleconference with The Client within 30 minutes of notification of the Defect.

1.5 Severity 1 issue requiring failover to restore services, will take 2hrs from failover trigger time

1.6 Hydrologistics Africa is not obliged to Fix Defects which arise from:

  • malfunction or failure of any system which falls under a 3rd party or their vendors responsibility
  • loss or degraded connectivity to 3rd party system, where the failure or malfunction falls under the 3rd party or their vendors responsibility
  • Incorrect use of the Software or operator error.
  • SMS or email gateway outage;
  • Mobile Wallet server outage;
  • Faults in The Client server configurations;
  • Faults in Applications hosted at The Client

1.7 The Client will be responsible for the identification, management and resolution of Defects that arise from their system that form part of the Hydrologistics Africa solution

  • Proactively inform Hydrologistics Africa service desk of any maintenance activity within their environment that impacts the Hydrologistics Africa service.
  • Provide relevant information required for troubleshooting of registered incident
  • Provide results and root-cause reports on all failures or defects experienced that affect Hydrologistics Africa service, and that were fixed by the Client .

Hydrologistics Africa Preventative Maintenance

2.1 Preventative Maintenance periods are imperative in order to reduce the risk of incidents impacting the Service as well as compliance to this Agreement. Planned outages are necessary to allow maintenance of the infrastructure and associated components. These typically include regular maintenance releases and The Client /Project led application and/or infrastructure releases.

2.2 Preventative Maintenance events are considered as infrastructure maintenance, application and database updating and upgrading.

2.3 Hydrologistics Africa shall provide at least 5 Business Days advance notice of planned Preventative Maintenance.

2.4 Preventive Maintenance shall only be carried as from 23:00hrs to 04:00hrs (GMT) for a maximum duration of 4hrs.

2.5 Service Downtime arising due to Preventative Maintenance will be subtracted from the total number of hours in the relevant Measurement Period when calculating Availability, in accordance with clause 5 (Availability).

Hydrologistics Africa Emergency Maintenance

3.1 Hydrologistics Africa shall carry out any necessary maintenance where it reasonably suspects that Hydrologistics Africa’s Systems or the Services or any part thereof has or may have developed a fault. Any such maintenance shall be carried out in such a manner and at such times so as to avoid (or where this is not possible so as to minimize) disruption to the Services.

3.2 Hydrologistics Africa shall give as much notice as is reasonably practical to The Client Authorized Representative prior to carrying out any Emergency Maintenance.


For all issues arising from production environment, a single point of contact will be the Hydrologistics Africa service desk.

Customer shall use the following contacts to report all service disruptions.

  • Telephone no. +254 (0) 20 7853011

  • Backup 1: +254 20 2008652

  • Email: support@hydroiq.co.ke OR info@hydroiq.co.ke

SLA management and Service Availability Measurement

5.1 Hydrologistics Africa shall schedule monthly service review meetings on dates agreed with customer

5.2 Hydrologistics Africa shall measure availability of Hydrologistics Africa

services as follows Uptime % = {(Total mins in month – Total downtime mins in month) / Total mins in month}

Hydrologistics Africa shall expend all commercially reasonable efforts to ensure that the Services are available at 99% in any particular month as calculated in 5.2 above but subject always to the provisions of clause 1.6 of this SLA.

Workload limit

6.1 Hydrologistics Africa service operations in full capacity will be able to resolve between 5-100 tickets a day within SLA as shown in clause 7 below in the 3 shifts. This excludes tickets where Hydrologistics Africa is not the failure point.

Incident levels of service

Level 1- Business Critical

5-15 minutes to acknowledge report from Client.
Allowable deviation to resolve - 48 hours during working hours

Covers complete business failure for Services in production which requires Hydrologistics Africa to immediately notify you of the failure.

Level 2 - Degraded Service

15-30 minutes to acknowledge report from Client
Allowable deviation to resolve – 7 Business Days

Required assistance here would for instance entail remote diagnosis and, where possible, correction of faults, more specifically to correct all errors, bugs or failure of HydroIQ Platform.

Level 3 - General

15-30 minutes to acknowledge report from Client.
Allowable deviation to resolve – 1-12 hours during working hours

These are mostly issues you would encounter in connection with the enquiries related to the Services provided. E.g. product questions, feature requests and development issues.


Incident Management:

Incident logging

  • All incidents shall be reported to the service desk at the email and telephone numbers provided
  • Service desk shall provide a ticket for each incident and provide feedback guided by the severity level and escalation matrix provided herein Incident reports
  • For all severity 1 incidents, the service desk shall share a root cause analysis report within 48 hours of problem resolution
  • Tickets for the month, description, resolution, and downtime shall be included in monthly reports to be discussed at monthly service review meetings Incident escalation

All escalations shall be guided by the severity level and escalation matrix provided. Any stakeholder may escalate a ticket to seek quicker closure or more expertise where it has been determined that longer wait for resolution may lead to extreme loss of revenue or reputation.

Service Reports

The reports will include

  1. Quality of service (% Success /failure rate)
  2. Availability (% uptime)

Terms of Use

These Terms of Service (Agreement) set out the legally-binding terms and conditions for your use of the Services. This Agreement is effective on 1st August 2021 for all Clients agreeing to this Agreement for the first time, and 25 October 2021 for all Clients who had an existing agreement with HydroIQ before 1st August 2021 except where otherwise communicated with you.

To be eligible to register for an HydroIQ account in order to use the Services, or to continue using the Services, you must review and accept this Agreement by clicking on the “I Accept” button or other mechanism provide.


In this Agreement, we, us, our or HydroIQ will refer collectively to Hydrologistics Africa Limited and it’s subsidiaries/affiliates existing from time to time and the terms you, your and Client will refer to you. If you are registering for an account in order to use the Services on behalf of an organisation, then you are entering into this Agreement on behalf of that organisation and represent and warrant that you have the authority to bind that organisation to this Agreement (and, in which case, the terms you, your and Client will refer to that organization). HydroIQ and the Client are each referred to in this Agreement as a Party and collectively as the Parties.

1. Definitions

1.1 In this Agreement, unless otherwise specified, the following words shall have the meanings next to them:

  • Service (s): The Service is a metering, billing, payments, and data management service on top of an IoT gateway, and other smart devices that allows Registered Users to open smart data and billing account, analyse and process bills and track and analyze payments.
  • IoT – Internet of Things
  • Affiliate means in relation to a Party, any other body corporate directly or indirectly, Controlling, Controlled by, or is under common Control with, such Party and Affiliates shall be construed accordingly;
  • Control means, in relation to a body corporate, the power or ability of a person to secure that the affairs of the body corporate are conducted directly or indirectly in accordance with the wishes of that person: (1) by means of the holding of shares, or the possession of voting power, in or in relation to that or any other body corporate; or (2) by virtue of any powers conferred by the articles of association, or any other document, regulating that or any other body corporate, and Controlling and Controlled shall be construed accordingly;
  • Disclosing Party means a Party that discloses Confidential Information;
  • Force Majeure Event means any happening or event which is beyond the reasonable control of a Party and which negatively affects a Party’s performance of its obligations or makes such performance impossible or so impracticable as to be considered impossible in the circumstances including acts of God, riots, war, armed conflict, civil strife, acts of terrorism, acts of government, the Regulator or other regulators, fire, power outages, material adverse weather conditions including flood, storm or earthquake, or disaster, geographical topography, or the unexpected refusal, or inability or delay by a third party to supply goods or services to a Party;
  • Intellectual Property means any and all patents, trademarks, copyrights, inventions, Works, trade names, domain names, rights in get-up, rights in goodwill or to sue for passing off, rights in designs, rights in computer software, database rights, rights in Confidential Information, know-how, trade secrets, discoveries, creations, inventions or improvements upon or additions to an invention, moral rights, any research effort relating to any of the above and any other intellectual property rights, in each case whether registered or unregistered and including all applications (or rights to apply) for, and renewals or extensions of, such rights and all similar or equivalent rights or forms of protection which may now or in the future subsist in any part of the world;
  • Network Provider mean a network provider in a country HydroIQ operates in and Network Providers shall be construed accordingly;
  • Personal Data means any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;
  • Person includes a natural person, body corporate, unincorporated venture, trust, joint venture, association, statutory corporation, state, state agency, governmental authority or firm;
  • Receiving Party means a Party that receives Confidential Information;
  • Regulator means the relevant regulatory authority in a country HydroIQ operates in that governs telecommunications , payments or utility infrastructure;
  • Representatives means a Party’s directors, officers, employees or agents;
  • Site means HydroIQ’s website(s) being https://hydroiq.co.ke; https://hydroiq.uk; https://hydroiq.africa

2. Overview

2.1 HydroIQ is a company positioned as a virtual water and utility network operator which provides automation platform for utilities, billing, metering , payments, analytics and more . This Agreement governs the Parties’ respective obligations regarding all Services provided to or used by you. HydroIQ may update this Agreement from time to time. If we do, the updated Agreement will supersede prior versions. Unless we say otherwise, revisions will be effective upon the effective date indicated HydroIQ the top of this Agreement. We will provide you advance notice of any material revisions to the email address linked to your User Account. Your continued access or use of the Services constitutes your acceptance of any revisions. If you do not agree to the revisions, you should stop using the Services.

2.2 This Agreement incorporates the following additional terms, policies and agreements:

2.2.1 the Service Level Agreement; and

2.2.2 the Privacy Policy

2.3 HydroIQ grants you a limited, revocable, personal, non-exclusive, non- transferable, non-sub licensable licence until this Agreement is terminated to use the Platform. This licence shall extend to your Affiliates, provided that such Affiliates are acting via your User Account and provided further that you remain jointly and severally liable for all acts and omissions of your Affiliates.

3. Access and Security

3.1 To access and use the Services, you must create a User Account on the HydroIQ Platform. The User Account shall be solely accessible using a username and password set by you.

3.2 HydroIQ shall work together with you on the integration between your platform and the HydroIQ Platform for the purpose of this Agreement.

3.3 You shall access the User Account over a secure HTTPS connection. You shall be fully responsible for contents of your User Account and your internal local area network and security setups, including configuration of firewalls and other protocols required to protect your network from hackers and malicious intrusion.

3.4 You may be requested to complete a Service Order Form confirming your requested Service and you shall comply with HydroIQ’s KYC documentation when required, including but not necessarily limited to submitting to HydroIQ:

3.4.1 a duly filled out Know Your Customer (KYC) form;

3.4.2 a copy of its certificate of incorporation;

3.4.3 a copy of its tax identification number from the relevant tax authority; and

3.4.4 a form from the relevant companies registry indicating the shareholder and directors structure.

3.4.5 HydroIQ may from time to time require you to update the identification information/ documents it holds on your behalf as may be required by a Regulator and shall have the discretion to suspend the provision of the Services until such update is provided.

4. Fees and Payment

4.1 Unless otherwise agreed upon by both Parties in writing, you shall pay HydroIQ the fees set out on the Site, in advance. Additionally, HydroIQ shall charge you, in accordance with any additional penalty you incur as a result of a violation of the the agreed terms of service.

4.2 Invoices in respect of any invoiceable payments shall be sent to the e-mail address specified by you, and shall be deemed received on the date sent. Such invoices will specify the payment period. Without prejudice to any other right or remedy that it may have, if you fail to pay an invoice within seven (7) days of the due date indicated in such invoice, HydroIQ shall charge a finance charge of 1% per month on the sum due payable from the due date until the invoice is settled. If you fail to pay HydroIQ any sum due within thirty (30) days of the due date indicated in such invoice, HydroIQ may suspend all or part of the Services until payment has been made in full. HydroIQ shall immediately without undue delay or any additional requests from you reactivate any Services once it has received full payment from you.

4.3 The fees may be subject to change from time to time. Any changes in charges at the discretion of HydroIQ shall be notified to you at least thirty (30) days prior to the changes taking effect.

4.4 All fees payable to HydroIQ shall be:

4.4.1 inclusive of VAT (unless otherwise stated); and

4.4.2 paid in full without any set-off, counterclaim, deduction or withholding (other than any deduction or withholding of tax as may be required by law).

5. Confidentiality

5.1 In this Agreement, Confidential Information means any non-public information or data, regardless of whether it is in tangible form, disclosed by either Party that is marked or otherwise designated as confidential or proprietary or that should otherwise be reasonably understood to be confidential given the nature of the information and the circumstances surrounding disclosure. Confidential Information does not include information which is already known to the receiving Party at the time of disclosure by the Disclosing Party; is or becomes publicly known through no wrongful act of the Receiving Party; is independently developed by the Receiving Party without benefit of the Disclosing Party’s Confidential Information; or is received by the Receiving Party from a third party without restriction and without a breach of an obligation of confidentiality.

5.2 Each Party hereby agrees that if either Party provides Confidential Information to the other Party, such Confidential Information shall be held in the strictest of confidence and the receiving Party shall afford such Confidential Information the same care and protection as it affords generally to its own confidential and proprietary information (which in any case shall not be less than reasonable care) to avoid disclosure to or unauthorized use by any third party.

5.3 The receiving Party may disclose confidential Information to the minimum extent required by (a) any applicable order of any court of competent jurisdiction or any competent judicial, governmental or regulatory body or (b) the applicable laws or regulations of any country or governmental authority with jurisdiction over the affairs of the receiving Party, provided, however, before the receiving Party discloses any information under this clause, the receiving Party shall (to the extent permitted by law) use all reasonable endeavors to: (i) inform the disclosing Party of the full circumstances and the information that will be disclosed; (ii) take all such steps as are reasonable and practicable in the circumstances to agree the contents of such disclosure with the disclosing Party before making the disclosure; (iii) consult with the disclosing Party as to possible steps to avoid or limit disclosure; and (iv) co-operate with the disclosing Party should the disclosing Party elect to contest or seek further assurances with respect to the obligation to make a disclosure pursuant to this clause 5.

5.4 HydroIQ shall ensure that the collection, handling, storage, processing and disposal and any other use (collectively Processing) of Personal Data is done in compliance with all applicable data, privacy and cyber security laws and that Personal Data that is accessed or collected during the performance or utilization of the Services is kept secure and HydroIQ shall use appropriate technological, organisational and security practices and systems in respect of the Personal Data to comply with legal and regulatory requirements including data protection requirements. HydroIQ shall take prompt remedial action against any unauthorised use, storage, reproduction or redistribution of the Personal Data and shall immediately notify you of any Personal Data breaches and no later than seventy two (72) hours after it has become aware of the breach. HydroIQ shall keep records of Personal Data breaches, indicating the relevant facts, their effects and the remedial actions taken.

5.5 If HydroIQ will be Processing Personal Data from the EEA, Switzerland, or the United Kingdom on your behalf, and you wish to execute a Data Protection Agreement (DPA) with HydroIQ, as required by the General Data Protection Regulation (GDPR), then you may do so by submitting a request. Upon receipt of your request, we will send you a GDPR DPA ready for execution.

6. Intellectual Property

6.1 Each Party shall retain its Intellectual Property whether registered or not, used by or related to either Party. All legal and beneficial rights the Intellectual Property which HydroIQ provides to you for the purpose of using the Services will remain at all times the property of HydroIQ or its owner or licensor. To the extent that it is so entitled, HydroIQ grants you a non-exclusive, non-transferable licence to use such Intellectual Property for the sole purpose of using the Services as contemplated under this Agreement. The Client shall not modify, adapt, translate, reverse engineer or disassemble HydroIQ’s Platform, Services or any other Intellectual Property owned by HydroIQ.

6.2 If you provide any feedback to HydroIQ’s Site or Services, you hereby assign to HydroIQ all right, title, and interest in and to the feedback, and HydroIQ is free to use the feedback without payment or restriction.

7. Term and Termination

7.1 Term

Unless otherwise specified in a Service Order Form, this Agreement, as may be updated from time to time, will commence on the date it is accepted by you and shall continue unless terminated in accordance with this clause.

7.2 Termination for breach by either Party

Either Party shall be entitled to terminate this Agreement in the event that: (i) the other Party;

7.2.1 commits a breach of any of its material obligations herein and fails to remedy such breach within thirty (30) Days after delivery of written notice thereof from the non-defaulting Party; (ii) if it repeatedly breaches any of the terms of this Agreement in such a manner as to reasonably justify the opinion that its conduct is inconsistent with it having the intention or ability to give effect to the terms of this Agreement; or (iii) the other Party becomes insolvent.

7.3 Termination by HydroIQ

7.3.1 HydroIQ shall be entitled to terminate the Agreement with immediate effect by serving written notice to you

  • if you breach the terms of service or
  • where HydroIQ has been instructed to cease providing the Services by a Regulator or by any other competent authority.

7.4 Termination for convenience

A Party may terminate this Agreement without cause by serving thirty (30) days’ written notice of termination on the other Party.

7.5 Consequences of termination of the Agreement

7.5.1 HydroIQ shall deactivate the Services immediately upon expiry of the notice period provided in the notice of termination issued by either Party or immediately on receipt of a notice of termination from either Party where no period has been provided (the Effective Termination Date).

7.5.2 The termination of the Agreement shall not affect any rights, remedies, obligations or liabilities of the Parties that have accrued up to the Effective Termination Date, including the right to claim damages in respect of any breach of the Agreement which existed at or before the Effective Termination Date.

7.5.3 Upon termination of this Agreement, any amounts in respect of the Service charges payable which have not been paid shall be paid in full by you within thirty (30) days of the Effective Termination Date.

7.5.4 Where applicable, HydroIQ will refund the following amounts paid by you less any deductions which HydroIQ is entitled to charge to you under this Agreement within thirty (30) days of the Effective Termination Date:

  • the deposit (if any) paid by you (without interest); and

8. Indemnification

8.1 Subject to the limitations in clause 11, each Party (the Indemnifying Party) hereby agrees to indemnify, defend, protect and hold harmless the other Party (the Indemnified Party) and its Affiliates, from and against, and to assume liability for any loss, damage, expense or cost (including, without limitation, reasonable attorneys’ fees and expenses) arising out of or in connection with: (i) an infringement by the Indemnifying Party of a third party’s Intellectual Property (ii) any violation by the Indemnifying Party of any applicable law or governmental regulation; and (iii) any material breach by the Indemnifying Party of its obligations under this Agreement. You further agree to indemnify HydroIQ against any claims of whatever nature by third parties arising from or due to your use of the Services.

8.2 Nothing in this Agreement excludes or is intended to exclude either party’s liability for fraud caused by the actions or omissions of such Party or its Representatives.

9. Limitation of Liability

Except as provided in clause 8, in no event shall either Party be liable to the other Party for any consequential, special or indirect losses or damage sustained by either party or any third parties in using the Services, howsoever arising whether under contract, tort or otherwise (including, without limitation, third party claims, loss of business or profit, loss of, customers, loss of data or information, cost of substitute performance, or damage to reputation or goodwill) even if it has been advised of the possibility of such damages.

10. Notices

You hereby authorise HydroIQ to send notices to you relating to this Agreement (e.g., Service updates, notices of breach and/or suspension) via email to the email address you provide to us in the Service Order Form, and if no Service Order Form has been executed, to the email address linked to your User Account. It is your responsibility to keep your email address current, and you will be deemed to have received any email sent to the last known email address HydroIQ has on record for you. Notices that HydroIQ sends to you via email will be deemed effective upon HydroIQ’s sending of the email. Notices provided to HydroIQ under this Agreement shall be sent to the attention of support@hydroiq.co.ke with a copy sent to the following address with respect to any legal matters, at legal@hydroiq.co.ke

11. Variation

No variation, amendment or any alteration to any of the terms and conditions of this Agreement shall be of any force or effect unless they have been reduced to writing and have been duly signed by the Parties. The Parties agree that no other terms or conditions, whether oral or written, and whether express or implied, apply to this Agreement.

12. Waiver

No waiver of any of the terms and conditions of this Agreement will be binding for any purpose unless expressed in writing and signed by the Party giving the same, and any such waiver will be effective only in a specific instance and for the purpose given. No failure or delay on the part of either Party in exercising any right, power or privilege will operate as a waiver, nor will any single or partial exercise of any right, power or privilege.

13. Severability

If any term of this Agreement is to any extent illegal, otherwise invalid or incapable of being enforced, such term shall be excluded to the extent of such invalidity or unenforceability; all other terms shall remain in full force and effect; and to the extent permitted and possible, the invalid or unenforceable term shall be deemed replaced by a term that is valid and enforceable and that comes closest to expressing the intention of such invalid or unenforceable term.

14. Entire Agreement

14.1 This Agreement including the additional terms, policies and agreements indicated in clause 2.3, constitutes the entire agreement of the Parties and it supersedes any prior written or oral agreements between the Parties. In case of any ambiguity or conflict between this Agreement, and a Service Order Form, this Agreement shall take precedence except where the dispute is in relation to the applicable pricing.

15. Assignment

Neither Party shall assign any or all of its rights and obligations under this Agreement without the prior written consent of the other Party.

16. Force Majeure Event

16.1 Provided it has complied with notice requirements under this clause, if a Party is prevented, hindered or delayed in or from performing any of its obligations under this Agreement by a Force Majeure Event (the Affected Party), the Affected Party shall not be in breach of this Agreement or otherwise liable for any such failure or delay in the performance of such obligations. The time for performance of such obligations shall be extended accordingly.

16.2 The corresponding obligations of the other Party will be suspended, and its time for performance of such obligations extended, to the same extent as those of the Affected Party.

16.3 The Affected Party shall:

16.3.1 as soon as reasonably practicable after the start of the Force Majeure Event but no later than ten (10) days from its start, notify the other Party in writing of the Force Majeure Event, the date on which it started, its likely or potential duration, and the effect of the Force Majeure Event on its ability to perform any of its obligations under the Agreement; and

16.3.1 use all reasonable endeavours to mitigate the effect of the Force Majeure Event on the performance of its obligations.

16.4 If the Force Majeure Event prevents, hinders or delays the Affected Party’s performance of its obligations for a continuous period of more than two (2) months, the Party not affected by the Force Majeure Event may terminate this Agreement by giving thirty (30) days written notice to the Affected Party.

17. Governing Law and Dispute Resolution

17.1 Governing Law

This Agreement and any non-contractual obligations arising out of or in connection with it shall be governed by, and construed in accordance with the laws of England and Wales.

17.2 Amicable Settlement

17.2.1 The Parties shall use their best efforts to settle amicably any dispute arising from or in connection with this Agreement through good faith negotiations between the senior officers of the Parties. The Party seeking resolution of a dispute will first give notice in writing to the other Party, setting forth the nature of the dispute and a concise statement of the issues to be resolved.

17.2.2 All information exchanged during this meeting or any subsequent dispute resolution process, shall be regarded as “without prejudice” communications for the purpose of settlement negotiations and shall be treated as confidential by the Parties and their Representatives, unless otherwise required by law. However, evidence that is independently admissible or discoverable shall not be rendered inadmissible or non-discoverable by virtue of its use during the dispute resolution process.

17.3 Arbitration

17.3.1 If the dispute has not been settled amicably within thirty (30) days (or such longer period as may be agreed upon between the Parties) from when the dispute resolution process was instituted, a Party may elect to refer the dispute to arbitration for final resolution under the arbitration rules of the London Court of International Arbitration (LCIA).

17.3.2 Where a Party elects to commence arbitration proceedings, such arbitration shall be determined by a single arbitrator to be appointed by agreement between the Parties or, in default of such agreement, within fourteen (14) days of the notification of a dispute, the arbitrator shall be appointed upon the application of either Party.

17.3.3 The award of the arbitrator shall be final and binding upon the Parties and any Party may apply to a court of competent jurisdiction for enforcement of such award.

17.3.4 Notwithstanding the foregoing, a Party is entitled to seek preliminary injunctive relief or interim or conservatory measures from any court of competent jurisdiction pending the final decision or award of the arbitrator.

Digitize metering, billing, payments, analytics with a single platform

        HydroIQ Pay
Get all your utility bills paid in a fast secure and easy way .

Monitor your water distribution network from source to consumer

        HydroIQ Store
Explore SmartBilling ready products to quickly integrate with HydroIQ